Once you have completed and submitted the ‘List a Space’ form online the Wimblecomm Team will review your submission before posting it on the website. We endeavour to publish new space listings within 5 working days of submission, however there may be occasions when we will need to contact the venue organisation to clarify some open questions and/or obtain further details.

New space listings must include at least 1 image of your venue and/or space for hire. You are encouraged to add more images so as to create an image gallery on your space listing, both for the benefit of our users as well as for showcasing aspects of your space for hire. Images must not exceed 1024 pixels in width or height and the size of the file must be less than 1mb.

The following is a guide to help you determine whether to list your community space as ‘small, medium or large’. If you have several spaces for hire listed at the same venue you may wish to use the size descriptors as a means of showing relative size (e.g. large and small hall). The capacity used for determining size of your community space is based on people using the space ‘seated’, not ‘standing’.

Users of Wimblecomm can use the search engine and are encouraged to ‘filter’ their searches by choosing filters from a list of facilities and a list of space uses. For example, if they are looking for a space for hire with onsite car parking and kitchen facilities, they can select the appropriate filters on the search form. It is therefore important that you include as many facilities and used for categories from the respective drop-down menus on the listing template as apply to your venue.

Tags are phrases that provide information about your venue/space for hire to the search engine and users of Wimblecomm. For example, if your venue offers sports facilities, you could add that tag ‘sports facilities’ in the listing form. At their most basis level, tags are another tool for categorising spaces. Primarily the function of these keywords is to facilitate a more accurate search using the Wimblecomm’s internal search engine, rather than external browser searches using Google, Yahoo, Bing etc.

Presently, WCA offers integration with Google Calendar. To embed your calendar, please follow the steps below.

1: In Google Calendar, click on the little arrow next to your calendar name and select the Calendar settings link.

2: Click the Share this Calendar tab and make your calendar public by checking the checkbox called Make this calendar public. Don’t forget to press the Save button when you are done.

3: Click on the Calendar Details tab and copy/paste the embed code into your blog. The embed code contains your Google account name, so be sure you’re okay with making that name public.

4: In your venue listing page, or the Add Listing form, paste the code directly into the form field. NOTE: Make sure the ‘text’ tab is selected.

5: The calendar should look like this:

6. To hide details associated with a booking and to show only that the venue is booked at a particular time, make sure to set the visibility as ‘Private.’

When you make a Google calendar public, other people can see your public calendar on a website. If this website is searchable, people can find your calendar in search results. You have the option to let other people see all event details or just when your space is available or busy. When adding a Google calendar to your space listing on Wimblecomm we ask that you hide personal details associated with a booking and show only that the space is ‘available/busy’ at a particular time. In order to ensure this please make sure that you set the visibility of all events entered on the calendar as ‘Private’.

1: To add video to your listing, first sign into your YouTube account.
2: Click on Upload at the top of the page.
3: Select the video you’d like to upload from your computer.
4: Use the youtube site to find the video you want.
5: Upload the video to YouTube.
6: Click the ‘Embed’ button next to the ‘Share’ link.
7: Copy the iframe code given and paste it into the video form field in the Add Listing/Edit venue page.

8: The code will look something like this:

Please contact us and we will be happy to add the new facility category to the form.

Once you have successfully submitted your space listing form, and we have published your space on Wimblecomm, you can add any number of additional space listings by logging into your account and following the ‘Add listing’ link. In order to optimise the search engine function and user experience on Wimblecomm we encourage you to create separate listings for each space that can be hired individually at your venue, however you can list your venue as a whole if preferred.

Log-in to your account using your username and password and click on the link in the menu bar at the top.

Log into your account. A list of ‘My listings’ will appear if you have at least one space listed already. Select the listing you want to edit or delete. Once selected there will be options to either edit (using the edit form) or delete your listing.